Document Management Administrator

About Us: QRMP is a dedicated general medical practice committed to providing high-quality healthcare services to our community. Our team values compassion, integrity, and excellence in patient care.

Job Purpose: The Document Management Administrator will be responsible for the administration of correspondence coming into the Practice, work flowing documents to Clinical and Administration staff where required, assigning documents and updating patient medical records regarding documentation and diagnoses. The ideal candidate will have a strong commitment to excellence and attention to detail and will contribute to a positive work environment.

• Processing and allocating daily incoming emails.
• Processing and allocating daily Radiolody reports.
• Processing and allocating ECG, ABPM, Spirometry results as per procedures.
• Sorting and scanning daily hardcopy documents, prioritising, processing and allocating as per procedures.
• Processing and allocating digital correspondence according to priority and procedures.
• Ensuring Document Management Labelling Process is understood and procedures followed.
• Weekly check of Minor Ops Schedule and completing procedure.
• To promote and foster a positive, collaborative and inclusive environment that seeks to develop teamwork, new ideas and open communication.
• Participate fully in the ‘Practice Improvement Plan’.
• Maintain the smooth operation of incoming documents received.
• Sorting and distributing daily courier deliveries and internal mail.
• Read code new diagnoses, personal details or other relevant medical information.
• Engage in Health and Safety and Risk Management training and remain aware of requirements.

• Administration experience preferred.

Knowledge, Skills and Experience Required

• Minimum Previous Experience Required, 3 years.
• Proven Administration experience.
• Good working knowledge of Microsoft Word, Excel and Outlook.
• Good verbal and written communication skills 
• High level of accuracy
• Good typing skills.
• Basic medical knowledge and understanding.
• Strong communication and interpersonal skills.
• Strong attention to detail.
• Ability to work effectively in a team-oriented environment.
• Flexible.
• Ability to prioritise workload.
• Ability to handle sensitive and confidential information appropriately.
• Strict Confidentiality.

Benefits package offered