Crew Payroll Administrator

Trident Trust Marine Services Limited is a leading provider of offshore employment solutions to the global yachting and shipping industry. We partner closely with our clients to deliver flexible, compliant, and high‑quality employment services, supporting seafarers and shore‑based professionals worldwide. As our business continues to grow, we are looking for a committed and detail‑focused professional to join our team.

This position would suit an individual with prior office experience .  This is a permanent role (35 hours per week) within a collaborative team of approximately 18 staff.  Reporting directly to the Crew Payroll Manager, you will provide day‑to‑day payroll and administrative support to a dedicated portfolio of clients across the marine sector.  We are looking for an individual with a valid residency permit.

The Crew Payroll Administrator supports the delivery of accurate and timely payroll services for crew employees. The role is responsible for processing payroll data, maintaining records, responding to routine payroll queries and ensuring compliance with internal procedures and statutory requirements.

Ø  Assist with the processing of crew payroll across agreed payroll cycles.

Ø  Input, validate and maintain payroll data including starters, leavers, salary changes, allowances and deductions.

Ø  Review timesheets and supporting documentation for accuracy and completeness.

Ø  Maintain up-to-date crew payroll records and documentation.

Ø  Follow payroll procedures to ensure compliance with tax, social security and employment requirements.

Ø  Support audits and checks by providing accurate payroll information when required.

Ø  Handle all payroll data in line with confidentiality and data protection standards.

Ø  Act as a first point of contact for routine crew payroll queries, resolving issues where possible and escalating complex matters as appropriate.

Ø  Liaise with internal teams to clarify contracts, timesheets and payroll changes.

Ø  Assist with the preparation of standard payroll reports and reconciliations.

Ø  Provide administrative support to the Crew Payroll Manager during peak payroll periods.

Essential

Ø  Previous experience in a payroll, finance or administrative role.

Ø  Strong attention to detail and numerical accuracy.

Ø  Ability to manage multiple tasks and meet deadlines.

Ø  Good IT skills, including payroll systems and Microsoft Excel.

Ø  Professional communication and customer service skills.

Desirable

Ø  Experience working in crew payroll or a multi-jurisdiction payroll environment.

Ø  Basic understanding of payroll legislation and statutory deductions.

Ø  Personal Attributes

Ø  Well organised, methodical and dependable.

Ø  Discreet with a high level of integrity and confidentiality.

Ø  Proactive, flexible and willing to learn.

Ø  Able to work effectively as part of a team.

·         Healthcare cover

·         Optician subsidy

·         Non-contributory pension

·         Active sports and social

·         Parking