Volunteers Coordinator

Volunteers are essential to the success of the Guernsey Literary Festival, and we’re looking for a Volunteers Coordinator to help recruit, organise and support this fantastic team.

This voluntary role involves coordinating volunteer schedules, managing communications, arranging briefings and helping ensure everything runs smoothly before and during the Festival.

This is a rewarding opportunity for someone who enjoys working with people and wants to make a real contribution to the island’s cultural community.

Handling administration work relating to the Festival volunteers including but not necessarily limited to:

• Managing the volunteers email account and contact lists within.
• Creating and testing an online availability form for the volunteers, the results of which are directly imported into Google Forms.
• Recruiting more volunteers via the social media team, as and when needed.
• Creating a spreadsheet/system for assigning volunteers to roles.
• Liaising with the Festival Administrator regarding collection and return of the speakers to the airport/ferry terminal.
• Contacting individual volunteers directly with their assignments and reassigning where necessary.
• Liaising with the team regarding Launch Party invites for volunteers.
• Arranging briefing or drop-in sessions for the volunteers prior to the Festival alongside the Volunteers Team and Safeguarding Lead.
• Liaising with the Education Programme Coordinator regarding sixth former stewards, and volunteers who help out with both the main programme and the education programme to avoid overlaps.
• Ordering T-shirts and lanyards as needed.
• Updating and issuing briefing sheets for stewarding, driving and chief steward duties.
• Creating a final schedule, driving table and contact list to be shared with the steering group via Google Drive prior to the start of the Festival.
• Checking whether the airport can continue to provide parking tickets for volunteers, and if so, compiling a list of airport drivers to be sent to them by the week before.
• Ensuring the rest of the Volunteers Team is briefed on any event-specific arrangements.
• During the Festival: being on hand in general, specifically to rearrange volunteer cancellations and to rearrange any volunteers affected by travel disruption. Also sometimes to arrange last-minute transfers for speakers between venues or volunteers who might be willing to provide some general help, e.g. for moving items.
• After the Festival: sending out thank you emails and requesting feedback, sending out the Festival survey, and compiling a report on stats and volunteer information for the board and steering group.

• Estimated hours per month:
  
  Month | Hours
  Sep-Dec | 5
  Jan | 10
  Feb | 25
  Mar | 70
  April | 60
  May | 10
  Total | 180
  
  This includes attendance at steering group meetings from September-April, and a wash-up meeting in June.

• How to Apply

• 
  Please send a CV and covering note to:
  
  Claire Allen,
  Festival Director
  [email protected] 
  07781 136 328