Trainee Facilities Officer

The Trainee Facilities Officer will assist the Health & Safety team by supporting the day-to-day operations of our medical practices. This includes helping with the maintenance of facilities, stock management, and addressing maintenance issues. The role will contribute to ensuring that the practices are safe, well-maintained, and fully operational. The ideal candidate will be proactive, organised, and willing to learn, providing vital support to the team and the wider practice. 

Key Job Responsibilities:

Facilities Management:

• Assist in monitoring and maintaining the physical condition of the practice, including offices, waiting areas, treatment rooms, restrooms, and outdoor areas.
• Help coordinate routine inspections and ensure cleaning and repairs are done as required.
• Assist in arranging for the annual deep clean.
• Support in monitoring the car park for unauthorised parking and assist with issuing Terre a L’Amende as needed.
• Liaise with external contractors, ensuring maintenance work is completed to a high standard.

Stock Management:

• Assist in managing the inventory of medical supplies, office materials, and equipment, ensuring stock is adequately maintained.
• Help order and restock supplies as needed and maintain relationships with suppliers.
• Support in conducting regular stock audits to reduce waste and manage costs.
• Assist with pathology orders on a weekly basis.

Maintenance Coordination:

• Help identify maintenance issues and support in coordinating repairs to minimise disruption to practice operations.
• Assist with developing and implementing a preventative maintenance schedule for equipment and facilities.
• Help maintain records of maintenance activities and stock inventories.
• Support in coordinating the annual calibration of medical equipment.

Health and Safety Compliance:

• Assist in ensuring that all facilities comply with health and safety regulations, and support in risk assessments and implementing necessary changes.
• Support the team in providing basic Health and Safety training related to facilities and maintenance.
• Assist with periodic tests, including but not limited to water testing, fire safety, and electrical safety.

General Support:

• Provide support for special projects, events, and other operational needs as required.
• Perform other duties as reasonably requested.

Qualifications:

• Full training will be provided, therefore, no formal qualifications required, but a willingness to learn is essential.
• A full clean driving licence is required.

Knowledge, Skills, and Experience Required:

• Strong communication and interpersonal skills.
• Organisational and time management skills with the ability to prioritise tasks.
• A proactive approach to learning and supporting team activities.

Benefits package offered