Bailiwick Social Prescribing Administrator

Providing Administrative support to the Bailiwick Social Prescribing team.

Onboard clients and maintain accurate records in the Bailiwick Social Prescribing (BSP) database.
Extract reports from the BSP data system for analysis.Monitor and maintain the ContactBSP email box.
Handle calls and enquiries professionally and sensitively.
Arrange and manage meetings, including booking venues, attending and taking minutes.
Make appointments, book travel and maintain diaries as required by the Bailiwick Social Prescribing team.
Organise the logistics of and preparation for training / events (e.g., booking venues, catering, AV equipment).
Undertake general administrative tasks such as photocopying, scanning, maintaining electronic and hard copy filing systems, ordering office supplies.
Provide administrative support for community classes, including recording and banking of donations and processing of invoices as required.
Proofread and format draft documents, reports and publications.
Provide cover for the Commission’s Office Manager as required.
Work in accordance with the Commission’s Policies and Procedures, including upholding the values of all the Commission’s workstreams.
Comply with the principles contained in the Data Protection (Bailiwick of Guernsey) Law 2017 concerning improper disclosure, misuse or breach of confidentiality in respect of information held on computer systems or otherwise.
Undertake any appropriate duties and training relevant to the role.

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Good level of previous experience of working in an administrative role.
Experience of both self-directed working and working in a team.
Experience of maintaining confidentiality and data protection procedures

Excellent organisational skills.
Effective time management skills.
Ability to follow policies and procedures.
Ability to use and maintain a database.
Excellent interpersonal skills.
Ability to communicate effectively, verbally and in writing, with a range of audiences.
Ability to work to deadlines, under pressure and offer flexibility when required.
Knowledge of IT systems, including use of databases, Microsoft Office, email, and the internet.

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An office environment that supports our employees’ health and wellbeing
Access to Commission eBikes
A culture that supports flexible working
Generous employee pension scheme
Wellbeing package
The Commission is also proud to partner with the Guernsey Employment Trust’s Employers’ Disability Charter and Liberate’s LGBTQ+ Rainbow Mark scheme