Office Adminsistrator

We are seeking to recruit a part-time Office Administrator based in our Guernsey office. In anticipation of further growth and future planned expansion, this is an exciting opportunity to work in capital markets for a locally-based company with truly international ambitions.

Duties and Responsibilities

Office Administration

• Reception duties including answering the office switchboard and greeting clients and visitors on arrival at the office
• Monitoring the company’s email info box and distributing emails as required
• Post duties including opening and distributing of incoming post and sending of outgoing post
• Working in conjunction with the Office Manager & Marketing Executive to arrange and book travel for staff
• Supporting the Office Manager & Marketing Executive with arrangements for TISE hosted events
• Ordering of Board lunches, stationery, tea and coffee and items for the office vending machine 
• Communicating with the Guernsey office landlord’s agent on an ad hoc basis
• Providing holiday cover for the Office Manager & Marketing Executive
• Supporting the CEO Office with any other duties as required

HR Administration

• Arranging of bi-monthly TISE Talks sessions and ad hoc training sessions for staff
• Assisting in the preparation of induction plans and packs
• Setting up new joiners, processing leavers and staff changes alongside the IT team
• Keeping the staff intranet updated with any staff changes
• Purchasing and arranging of cards and gifts
• Supporting the Head of HR with any other duties as required

Social Committee 

• Manage the company’s social activities comprising:
• Arranging and attending the internal Social Committee meetings
• Organising the changing of the Social Committee members on an annual basis
• Arranging social events for staff
• Internal communication with staff
• Keeping the staff intranet up to date with social event details
• Working in conjunction with the Marketing Team on the scheduling of social media posts
• Recording of expenditure to ensure activities remain in budget

Corporate Social Responsibility (CSR) Committee

• Lead the company’s charitable activities comprising:
•  Arranging and attending the internal CSR Committee meetings
• Organising the changing of the CSR Committee members on an annual basis
• Arranging and attending CSR events, both internally and externally
• Working in conjunction with the Marketing Team on the scheduling of social media posts
• Internal communications with staff
• Keeping the staff intranet up to date with CSR event details
• Arranging for a new charity to be chosen by staff on an annual basis
• Regularly communicating with our chosen charity in Guernsey 
• Recording of expenditure to ensure activities remain in budget

Key Competencies

• Demonstrable alignment with Company values.
• Strong organisational skills.
•  Confident communicator, both written and verbal.
• High level of attention to detail.
• Ability to work in a confidential manner and to deadlines.
•  A flexible and adaptable approach to work including the ability to prioritise and re-prioritise.
• Ability to use own initiative and work independently.
• Good level of proficiency in Microsoft Office.
• Some experience undertaking office administration or secretarial duties would be preferable.