Office & Accounts Administrator - Family Investment Office

The Athena Group is a private family investment office supporting an entrepreneur across a diverse portfolio of Guernsey businesses & property investments / developments. 

We are seeking a highly capable Office & Accounts Administrator to support the day-to-day running of the office and finance functions.

Working directly for the Chairman, this is a key role for someone who thrives in an entrepreneurial environment, is highly organised, numerically strong and can type at speed. 

1. Provide comprehensive administrative & typing support to the Chairman across the portfolio.
2. Assist with monthly reporting, including reconciliations, cashflow forecasts and simple financial summaries.
3. Produce, format and manage documents efficiently and accurately, including correspondence, reports, contracts and internal records.
4. Maintain structured document management and filing systems (digital and physical), ensuring version control, confidentiality and accessibility.
5. Prepare and process payroll, ensuring accuracy, compliance and timely submissions.
6. Manage diary coordination, meeting preparation and administrative follow-ups as required.
7. Support legal, compliance and accounting-related administration where required.
8. Support ad-hoc tasks and time-sensitive projects for senior leadership, adapting quickly to changing priorities.

1. Proven experience in an office / accounts administration role.
2. Fast, accurate typing skills with a strong focus on presentation and attention to detail.
3. Excellent IT skills with high proficiency in Microsoft Office 365 (Word, Excel, Outlook) / Co-Pilot and document management systems.
4. Legal secretarial, book-keeping / accounting, HR & payroll, account software experience would be a strong advantage.
5. Highly organised, methodical and able to manage multiple work streams simultaneously.
6. Professional, discrete and trustworthy, with a strong understanding of confidentiality.
7. Ability to leverage AI tools (e.g. ChatGPT, Claude) to streamline administrative processes, enhance documentation and improve productivity would be a strong advantage. 

1.    Competitive salary, dependent on experience.

2.    A varied and engaging role within a dynamic, entrepreneurial family office.

3.    Training provided in areas not covered by your prior qualifications and experience

4.    Complimentary membership to Kings Premier Health Club.

5.    Staff discount at the 1857 Bar & Restaurant.

6.    Free on-site parking.

If you are highly organised and enjoy working at pace in an entrepreneurial environment, we would welcome your application.

Please send your CV and notice period to: [email protected]