Financial Scretary/Treasurer

Part Time Secretary/Treasurer 

Ex Service Club

The Ex service club is a thriving Private Members Club based in St Peter Port. It is managed by a Committee and employs full and part time Staff.

The Club is looking for a part time Secretary/Treasurer. Somebody who has relevant Book keeping skills and a knowledge of Xero and Returns Creator is desirable. The successful applicant would be part of a small but dedicated team answerable to the President and Club committee. Hours are negotiable. 

If you are interested in this position and would like further information and a job description please write to Mr David Newman, The Ex Service Club, Victoria Rd, St Peter Port GY1 1HY or email him at [email protected] 

The Ex-Service Club Financial Secretary’s Duties and Responsibilities

The Financial Treasurer has a critical role in the committee responsible for managing financed for the Ex Service club. They may also work with a professional accountant to file States of Guernsey Tax and Social Security and to ensure the accuracy of finances and to compile an annual financial report. The Financial Secretary’s responsibilities are as follows and include:

1)    Manage incoming payments.

2)    Deposit received funds.

3)    Write outgoing checks and payments by internet banking. 

4)    Document all business financial transactions using XERO.

5)    Manage formal reports and Ex Service bank statements.

6)    Oversee and approve all Committee financial plans or revisions to plans.

7)    Plan and ensure adherence to the pre-determined financial budget for the year set by the Club committee.

8)    Manage weekly payments to all full and part time staff and update Returns Creator.

9)    Ensure the protection of funds from any potential misuse by any other members of the Committee or employed staff.

Financial Secretary skills and qualifications

To successfully manage this crucial role, an exceptional candidate should have a strong analytical skill set and basic accounting/bookkeeping knowledge. The Financial Secretary’s skills should include.

1)    Excellent organisational skills regarding documentation and file or record keeping

2)    Strong verbal and visual financial reporting skills to the Club Committee.

3)    Exceptional ability to communicate complex financial information.

4)    Good time management and prioritisation skills.

5)    In-depth knowledge of the software tools Xero and Returns Creator.

6)    Solid understanding of budget planning and finance.

7)    Good man management skills.

The Club is looking for a part time Secretary/Treasurer. Somebody who has relevant Book keeping skills and a knowledge of Xero and Returns Creator is desirable